Updated: February 1, 2016
If you read nothing else, please read this:
- The most fundamental privacy principle we follow is that by default, anything you post to Parlay is private to your Team. That is, viewing the content and files shared within a specific Team requires authentication as a member of that Team.
- Parlay is the custodian of data on behalf of the Teams that use Parlay. We don’t own Team data or Content. Teams own their data and Content.
- At Parlay we believe that more transparency is better than less. We try to make our product easy to use, with settings and privacy options that are easy to find and understand. This is good for privacy, good for the product, and good for Parlay Users.
- Privacy goes hand in hand with security and confidentiality. We see these as being equally important and cannot exist without the others.
This policy describes how Parlay treats your information, not how other organizations treat your information. If you are using Parlay in a workplace or on a device or account issued to you by your employer or another organization, that company or organization likely has its own policies regarding storage, access, modification, deletion, and retention of communications and content which may apply to your use of Parlay. Content that would otherwise be considered private to you or to a limited group of people may, in some cases, be accessible by your team administrator. Please check with your employer or team administrator about the policies it has in place regarding your communications and related content on Parlay.
In this policy we talk about various roles within a Parlay team and the privileges that come with each. It’s helpful to understand these roles and the relationships between them. Here’s the breakdown: team administrator > team contributor > team reviewer (each a “User” or “Team Member” or “Member”, and collectively “Users” or “Team” or “Team Members” or “Members”). Team administrators have the most control over their team’s settings on Parlay. Teams can have more than one administrator. Team contributors (and administrators) can add, change and delete Content (as defined below) within a Team’s workspace. Team reviewers can only read a Team’s Content and add feedback comments.
Information we collect and receive
We collect different kinds of information, including information you provide to us and information we collect automatically. Some of it is personally identifiable and some is non-identifying or aggregated. Here are the types of information we collect or receive:
- Account and profile information. When you create an account on Parlay, we collect personal information, such as your email address, first name, last name, and password. Any information you add to your profile is visible to other people on your Team as described on your profile management page.
- Billing information. If you purchase a premium version of Parlay, our third party payment processors will collect and store your payment information, including but not limited to your billing address and credit card information.
- Log data. When you use Parlay, our servers automatically record information, including information that your browser sends whenever you visit a website. This log data may include, but is not limited to, your Internet Protocol address, the address of the web page you visited before coming to Parlay, your browser type and settings, the date and time of your request, information about your browser configuration and plug-ins, language preferences, and cookie data. Log data does not contain Your Content (as defined below) and is not routinely deleted.
- Device information. In addition to log data, we may also collect information about the device you’re using Parlay on, including what type of device it is, what operating system you’re using, device settings, unique device identifiers, and crash data. Whether we collect some or all of this information often depends on what type of device you’re using and its settings.
- Geo-location information. Parlay does not collect your precise geographic location information. However, Parlay may use other collected information, such as the IP address received from your browser or device, to estimate or derive your approximate location.
- Parlay usage information. This includes, but is not limited to, information about which teams, people, features, content, and links you interact with within Parlay.
- Content that you send and view within Parlay. Your use of the Service will involve you uploading or inputting various content into the Service; including but not limited to: concepts, ideas, plans, pictures, videos, files and other attachments, project names, team names, messages, feedback, and conversations (collectively, the “Content” or “Your Content”). You and/or your team administrator(s) control how Your Content is shared with others via your settings on the Service.
- Even if you are not a registered User of our Service, if you email us we may retain a record of such email communication, including your email address, the content of your email, and our response.
- If you choose to use our invitation service to invite someone to the Service, we will ask you for that person’s contact information, which may include their email address or their social network identity, and automatically send an invitation. Parlay stores the information you provide to send the invitation, to register that person if your invitation is accepted, and to track the success of our invitation service.
Cookies are small text files sent by us to your computer and from your computer to us, each time you visit our website. They are unique to your Parlay account or your browser. Session-based cookies last only while your browser is open and are automatically deleted when you close your browser. Persistent cookies last until you or your browser delete them or until they expire.
Some cookies are associated with your Parlay account and personal information in order to remember that you are logged in and which teams you are logged into. Other cookies are not tied to your Parlay account but are unique and allow us to do site analytics and customization, among other similar things. If you access Parlay through your browser, you can manage your cookie settings there but if you disable all cookies you may not be able to use Parlay.
Parlay sets and accesses our own cookies on our company-owned domains. In addition, we use 3rd parties like Google Analytics for website analytics. You may opt-out of third party cookies from Google Analytics or other third parties on their respective websites. We do not currently recognize or respond to browser-initiated Do Not Track signals as there is no consistent industry standard for compliance.
How we use your information
We use your information for the following:
- Providing the Parlay service. We use information you provide, including Your Content, to authenticate you and deliver content to you and from you.
- Parlay may view Your Content only as necessary (i) to maintain and provide the Service; (ii) to resolve a support request from you; (iii) if we have a good faith belief, or have received a complaint alleging, that such Content is in violation of our Terms of Service; (iv) as reasonably necessary to allow Parlay to comply with or avoid the violation of applicable law or regulation; or (v) to comply with a valid legal subpoena or request.
- Understanding and improving our products. To make the product better we have to understand how Users are using it. We collect and store data about usage to provide, monitor, maintain, analyze, promote and improve the Service. We intend to use the usage data many different ways to improve our products, including research. The usage data does not include Your Content, however, we may also analyze Your Content only in an aggregate and anonymized basis, in order to better understand the manner in which our Service is being used. This policy is not intended to place any limits on what we do with information that is aggregated, non-personally identifiable, or de-identified so it is no longer tied to a Parlay User or Team.
- Investigating and preventing bad stuff from happening. We work hard to keep Parlay secure and to prevent abuse and fraud.
- Communicating with you
- Solving your problems and responding to your requests. If you contact us with a problem or question, we will use your information, including Your Content if necessary and with your consent, to respond to that request and address your problems or concerns.
- Email messages. We may send you service and administrative emails. We may also contact you to inform you about changes in our services, our service offerings and important service related notices, such as changes to this policy or security and fraud notices. These messages are considered part of the service and you may not opt-out of them. In addition, we sometimes send emails to Parlay users about new product features or other news about Parlay. You can opt-out of these at any time.
When you use Parlay, you have control over a number of things with respect to your own privacy and choices about how your information and Your Content is visible to others or not. If you are a Parlay team administrator, you have additional choices that impact your Team’s privacy. Some Members will not have access to all of the same choices that their team administrator(s) do. That is because Parlay is set up to be team-oriented, and provides team administrators with the maximum ability to control their Teams.
Choices for Team Members
While you cannot completely delete a profile once it is created, you can update your profile information and Your Content at any time and modify your email settings. You can also change your user name.
Choices for Team Administrators
Administrators have the ability to manage and change the team settings, and can modify the permission levels of all Team Members. Administrators can also deactivate Member accounts for their Team.
The browser you use may provide you with the ability to control cookies or other types of local data storage. Parlay does not control these choices, or default settings, which are offered by makers of your browser or mobile device.
Sharing and Disclosure
There are times when communications and related content and other User information and Content may be shared by Parlay. This section discusses only how Parlay may share User information and Content. Organizations that use Parlay may have their own policies for sharing and disclosure of information they can access through Parlay. Parlay may share information:
- With consent, to comply with legal process, or to protect Parlay and our users. When we have your consent or if we believe that disclosure is reasonably necessary to comply with a law, regulation or legal request; to protect the safety, rights, or property of the public, any person, or Parlay; or to detect, prevent, or otherwise address fraud, security or technical issues. If we receive a law enforcement or other third party request for information we will provide prior notice to the subject of the request where we are legally permitted to do so.
- About you with your organization or team administrator(s).
- We may share your email address and team name with your organization. If the email address under which you've registered your account belongs to or is controlled by an organization (to be clear, we’re not talking about free web-based email providers like Gmail or Hotmail) we may disclose that email address and associated team names to that organization in order to help it understand who associated with that organization uses Parlay, and to assist the organization with its enterprise accounts. Please do not use a work email address for our Services unless you are authorized to do so, and are therefore comfortable with this kind of sharing.
- In addition, there may be times when you contact Parlay to help resolve an issue specific to a Team you are a Member of. In order to help resolve the issue, we may need to share your concern with your team administrator. When possible, we will try to mask or remove any identifying information before sharing these communications.
- We may also share aggregated, non-personally identifiable, or de-identified information with our partners or others for business or research purposes. For example, we may tell a prospective Parlay customer the average number of user interactions within a Parlay team in a day or may partner with research firm or academics to explore interesting questions about workplace behavior. Again, this policy is not intended to prohibit the disclosure and use of aggregated, non-personally identifiable, or de-identified data.
Parlay takes reasonable steps to protect information you provide to us as part of your use of the Parlay service from loss, misuse, and unauthorized access or disclosure. These steps take into account the sensitivity of the information we collect, process and store and the current state of technology. When you enter sensitive information (such as sign-in credentials or credit card numbers) we encrypt the transmission of that information using transport layer security technology (TLS). We follow generally accepted standards to protect the personal data and Your Content submitted to us, both during transmission and once we receive it. However, please be aware that no security measures are perfect or impenetrable. No electronic or email transmission or digital storage mechanism is ever fully secure or error free. We cannot control the actions of other Users with whom you share Your Content and we are not responsible for third party circumvention of any privacy settings or security measures on the Service.
If you have questions about security on our Service, you can view our Frequently Asked Questionsor contact us at info [at] parlayconcepts [dot] com.
Parlay is not directed to children under 13. Parlay does not knowingly collect or solicit personal information from anyone under the age of 13 or knowingly allow such persons to register for an account on the Service. If we become aware that we have collected personal information from a child under age 13 without verification of parental consent, we take steps to remove that information. If you believe that we might have any information from or about a child under 13, please contact us at info [at] parlayconcepts [dot] com.
Links to Other Web Sites
We may change this policy from time to time, and if we do we’ll post any changes on this page. If you continue to use Parlay after those changes are in effect, you agree to the revised policy. If the changes are material, we may provide more prominent notice or seek your consent to the new policy.
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